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AGM Notice 2025

The Committee would like to advise you that the Annual General Meeting of Rainbow Wellington Inc for 2025 will be held on Wednesday, 18 June 2025, at 5:30 PM.
 
The venue, in Central Wellington, and a link to attend online will be sent to current financial Members closer to the time.
 
If you are a current member and do not receive this email, please contact us.
While we would appreciate you completing our RSVP form for catering purposes, but even if you do not RSVP you are welcome to join.
 
RSVP HERE: AGM RSVP Form
 
The AGM is an opportunity to reflect on the past year, elect the Committee, and discuss the direction of Rainbow Wellington for the year ahead. All current financial Members are warmly encouraged to attend and participate.
 
AGENDA
  1. Welcome – Karakia
  2. Present – Check for a quorum (10% or 20 of the eligible financial Members, whichever is fewer)
  3. Apologies
  4. Confirmation of Previous Minutes
  5. Matters arising from Previous Minutes
  6. Annual Report for 2024/2025
    • Annual Report
    • Finance Report
    • Membership Report
  7. General Business
    • Election of Committee Members
  8. Conclusion of Meeting – Karakia
  9. Drinks and nibbles
 
COMMITTEE ELECTION 
 
The Rainbow Wellington Committee is a group of committed volunteers, where each member takes responsibility for a role, such as:
  • Chair
  • Secretary
  • Treasurer
  • Event coordination
  • Community liaison
  • Membership management
  • Communications coordination
  • Policy and governance development
We’d love to get nominations from a diverse range of people from around Poneke’s rainbow communities, who are looking to get involved, give back and exercise their governance and administration skills!
If that’s you, or you know someone who you think would be great, please forward this information on to them.
 
Nomination to be a Committee Member
  • There will be 9 spaces open on the Committee at this AGM. 
  • Committee Members are elected for a two-year term.
  • Roles within the Committee are allocated among its members at the first meeting after the AGM.
  • To be a member of the Committee you must certify that you are qualified to be an Officer of the society under our Constitution and the Incorporated Societies Act 2022. 
  • Nominations must be received by 5.00 PM, Wednesday, 11 June 2025.
  • Please fill out this form to nominate yourself: Nomination Form
  • If there are insufficient valid nominations received, further nominations may be received from the floor.
ATTENDANCE
To attend, speak and vote at the AGM, you must be a current financial member. If you’re unsure of your membership status, please email bailey@rainbowwellington.org.nz.
 
We will make a Microsoft Teams Meeting link available for those not able to attend in person. Unfortunately, we cannot guarantee your participation will be as full as those present in person.
 
Please note that the meeting may be recorded for record-keeping purposes. This recording will be held in accordance with our Privacy Policy.
 
APOLOGIES & PROXIES
Any Member not able to attend may send their apologies to wayne@rainbowwellington.org.nz. 
 
A Member may appoint another Member who will be present as their proxy. A signed original written Proxy Form must be sent or handed to the Committee prior to the AGM, an email message is not sufficient.